SharePoint is the intranet portal that stimulates corporate communication and collaboration , bringing tangible results to the productivity of the organization.
It allows the creation of a digitalized and cutting-edge company platform which constitutes a reference portal for all employees.
Let's take a closer look at what it offers and which features are important in 2022.
The Microsoft 365 intranet
SharePoint Services is a collaboration platform developed by Microsoft.
It was introduced in 2003 as a document management tool, and later became a content management system.
The platform was the first system to create company intranets with the aim of connecting people and allowing sharing and communication in the same company.
The Microsoft SharePoint solution has a wide range of built-in features.
All these features allow you to easily create intranet or extranet sites.
SharePoint Online can be installed on your network or can be used in software-as-service mode, in Microsoft 365.
This software is a service for companies to help them create corporate websites that are accessible to employees of the same organization.
- With the intranet you can share and find documents with advanced search systems.
- The data is cataloged and managed in an intelligent and functional way for the employee.
- All the information that the company needs to transmit can be published and highlighted on the home page of each user.
- Pages for each department can be created with specific and enhancing functionalities.
- All business processes become much smoother. It is possible to make requests such as holidays, illnesses, access to pay slips or the welfare area and much more.
New intelligent communication
The strength of this tool lies in its ability to share documents and store them in a central location.
You can upload documents from the site or directly from the "Save As" action in the application used to create the document.
In short, SharePoint has a "container" that allows you to replace the traditional file system.
You can delete shared folders on servers and teach users how to save documents to SharePoint lists and libraries.
Intelligent content management
In addition to the standard file server capabilities, SharePoint can add additional information to files using metadata to better classify your intranet files.
Another strong point is the management and customization of permissions for accessing files, data lists and each record.
These permissions are not limited to just the document but also the folder, web part, page, sub site, and entire site you are managing.
You can create pages and publish them online, or create a site for each department and insert different types of web parts such as blogs, announcements, member lists, document libraries.
Why you should use SharePoint for your corporate intranet
Here are some of the benefits your organization can gain from using SharePoint:
Document management and sharing
You can manage access and sharing of documents, allow viewing and editing only by the users you have selected, internal or external in your company. All jobs will always be perfectly synchronized with other users. The document management system is also very simple. You can edit your file directly from your browser using Microsoft Online applications.
Teamwork
SharePoint isn't a social media platform, but it does have features that allow you to stay connected and get to know your employees better. It allows you to add personal profiles to your intranet. You can see your colleagues' interests, their responsibilities and who they work with.
The platform provides multiple tools to encourage communication. Yammer, the corporate social network par excellence.
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