In today's hybrid work environment, where flexibility is key, this type of forward-looking technology is a great help for employees with SharePoint Development Company. That said, not everyone realizes the power of SharePoint because not everyone uses it for their primary purpose. It is a tool that meets a wide variety of business needs (storage space, document management platform , etc.), but how you use it can make all the difference in the help it will provide. to your own structure.
That's why today we've got three tips for you to unlock the full potential of SharePoint Online and excel in your hybrid work environment.
1. Use SharePoint as an information center rather than just a storage space
Every day, we rely on our files and the resources we have to work with. According to a Microsoft study , since the start of this pandemic alone, the number of employees working on documents has increased by 66%!
What do you think will happen if a department loses access to certain files critical to its work? To ensure business continuity, SharePoint Online enables your end users to access their files securely, anywhere and anytime.
If you're using SharePoint as an intranet, it will make it much easier for new employees to access your resources, making the onboarding process more seamless.
Several factors should be considered when creating SharePoint Online sites.
Communication sites
Communication sites are designed to communicate information to a wide variety of end users or audiences. You can use them to create portals, department or project-dedicated sites, and public sites to share company news, announcements, or events.
You can choose between different heading and layout templates, or blank templates for internal communications, while publishing-enabled site templates can be used to manage publicly available content, or in cases where a site needs to be managed and provided with content for review and approval.
Collaborative sites
The type of site most familiar to SharePoint users, namely collaboration sites, allow users to track and stay informed of the progress of projects and tasks, co-author and manage documents and content, and leverage other Microsoft 365 services to access team resources. Concerning more specifically the hub and Team sites:
The hub site template included in SharePoint Online consolidates many disparate SharePoint sites and applications into one place, often focusing on a particular task, project, or organizational unit, to guide end users and make it easier to information search.
Team sites are the default stand-alone SharePoint sites designed to provide a collaboration platform for a group working on a common project, task, or goal. They offer a full range of communication and collaboration tools, as they are connected by default to a Microsoft group.
Other types of sites offer even more automation: document and archive centers facilitate content management and ensure compliance with retention policies, wikis dedicated to internal and external knowledge sharing, and much more. .
2. Integrate SharePoint with other Microsoft 365 apps
Microsoft wants to do away with siled apps and strongly encourages the integration of its various apps. And while SharePoint Online is a powerful tool on its own, it's even more powerful when integrated with core Microsoft 365 collaboration tools like Microsoft Teams for its online meeting and chat solutions.
When integrated with SharePoint, sharing of files and documents during message exchanges or during meetings can be done by applying the strong permissions of SharePoint. SharePoint features like SharePoint News can also be added to your Teams channels so users don't have to switch between apps and can find all the information they need on one platform.
This enhanced collaboration experience proves that collaboration can be even more effective when you combine the power of SharePoint with that of Microsoft Teams.
Then there's OneDrive, which is great for in-progress individual tasks and sharing documents with specific team members.
Once these individual tasks are done and pending permissions, approvals and reviews from other users, OneDrive and SharePoint integration will make it easier to sync and share with a wider group of collaborators.
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