Installing Office 365 in your company aims to achieve better productivity with Microsoft Consulting firm. However, in many projects this objective is only partially achieved because the uses of the collaborators are not adapted to the tools at their disposal.
One of the rules most often used in the field of productivity is that of Pareto 's 80/20 (or 20/80) : 80% of the effects are produced by 20% of the causes. We have found that the same is true for Office 365 . Using the 20% most suitable for your job will provide you with 80% of the final result, greatly improving your productivity.
From an application point of view
Office 365 offers a large number of applications. (Teams, Yammer, Outlook, SharePoint, Azure, Intune, Power BI, PowerApps…)
In order to better understand how useful these tools can be, let's first see from a macro point of view how the use of Teams has simplified the work of Benoit, innovation project manager.
To communicate with his teams, Benoit used emails with attachments when he had a document to circulate. He sent it to his colleagues, who each answered him on their own and answered each other.
Team members were editing the file without always sharing it and deleting previous versions.
So much so that we ended up spending our time answering emails on topics that had already been discussed because the information was circulating badly in the group. Icing on the cake, we were never sure to work on up-to-date files.
When the working group had to advance on the development of the project, Benoit used to organize a physical meeting.
Here again, organizing meetings could be a real headache. Reserve a room, invite the colleagues concerned, ensuring that everyone is free and on site the same day. As long as it takes a supplier or an external service provider to be present, the organization could take a lot of time and energy.
This multitude of small accumulated problems ended up slowing down the project and making it unnecessarily complex to carry out.
Analysis
The problem here was that it needed centralized communication and file sharing so that every advancement was understood and visible to the whole group. In addition, it is possible to organize meetings free from physical constraints but without this impairing fluidity.
In this example, the implementation of Teams would be an appropriate response to the problem.
This complete platform makes instant discussions possible which gives you a clear follow-up of everyone's actions. It is possible to share files that can be modified in real time by members of the project team in order to keep only the correct version of the document for everyone. Linked to all other Office 365 applications such as SharePoint or the classic Office suite, you will find here a complete channel for collaborating effectively.
Teams also responds to the problems of meetings since it is possible to easily invite your contacts (internal and external) and work with them remotely as if you were in the same room. No more repeated trips, a nice CO2 saving in perspective and increased efficiency.
It is by observing these uses in the company that we have developed our Drive offer. Based on a support method that takes into account business issues through the uses of employees. It makes it possible to find for each the applications that will be most useful for these needs.
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