While on-premises file servers and file shares were a thing of the past, the cloud environment has brought a new way of working and collaborating with SharePoint Development Company. Today, thanks to modern collaboration platforms, users can access data and share files without having to connect to the corporate network.
SharePoint Online , one of the dynamic business platforms in the Microsoft 365 suite, showcases these cloud benefits and more. By fostering teamwork through its collaboration features, encouraging better communication through its intranet capabilities, and providing security, visibility, and control over sensitive information through its governance policies, SharePoint Online has created a whole new world of remote collaboration.
But you may have heard of all this before. In fact, you may have even considered migrating to this platform. That's probably why you're reading this blog post: you've made up your mind and are now looking for a guide to make your migration a success.
Before we get to the heart of the matter, let's ask some serious questions first.
Are you ready to migrate?
Migrating to a new platform doesn't happen every day, so it's reasonable to be a little uncertain about how to handle this big change in the best possible way. It is essential that everything goes well since you will be building your new working system in a new environment.
It is then absolutely necessary that disruptions are kept to a minimum and that no important data is lost, deleted or compromised. You will have to deal with all the files, documents and other data that your users use every day to work, and they are all crucial for the continuity of your business.
But there are a ton of factors that can affect your SharePoint Online migration performance, for example, network infrastructure, file size, migration time, and throttling issue. Understanding all of these factors will be critical to the success of the migration.
Best practices for migrating to SharePoint Online
Now let's get ready for your migration. Here are six things you need to remember for an effective migration to SharePoint Online:
1. Analyze your source and plan accordingly
Regardless of your source—file servers, third-party storage solutions, or third-party cloud storage applications—examining your current environment will help you better understand your data, which will help you plan your migration more effectively.
Know where exactly your data is, who is using it, if you need it or if it is very sensitive. Also, considering the file name and path length will help you better prepare your data for your new SharePoint environment.
By understanding how your users have used your content from your source, you can plan appropriate data structures and workflows to help your end users have a positive experience.
Next, assess your priorities based on your analysis. When planning, you not only need to consider the best migration approach, but also choose the right tool. Some tools cannot help you with your migration needs, so using the most comprehensive tool will benefit your success.
2. Pack Your Content Properly
One of the most important steps in migrating to SharePoint Online is planning the right “packaging”. It is not advised to migrate large amount of data in one go as it will cause throttling issue during migration. Conversely, small packages will slow down your migration.
It is essential to determine the correct size of the content to be moved and to consider moving certain types of files first.
Microsoft recommends grouping at least 250 files per transfer to improve throughput. As for size, a minimum of 100MB and less than 250MB per package is recommended.
Remember that it is faster to migrate large files than smaller files. Also, migrating files is faster than migrating objects and list items.
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